D & J's Karaoke HQ
Contracts • Venues • Billing
D & J's Karaoke HQ
Contracts • Venues • Billing
Admin access
Admin login for contacts, events, venues, contracts, and VIP details.
Contact List
View QR signups, VIP contacts, event contacts, and private notes.
| Name | Contact | Event | Favourites | City | Birthday | Consent | Status | Private notes |
|---|
No contacts match these filters.
Event QR links
Create public QR signup links for contact and VIP list collection. These links are not connected to live singer queues.
CRM Profiles
Save permanent venue/customer notes like parking, loading, power, setup area, usual package, sound limits, and past issues.
CRM History
Review sent reminders, template emails, receipts, and manual notes.
Safe Automatic Follow-ups
Automatically create follow-up tasks when equipment, quotes, signatures, deposits, balances, or event prep need attention.
Reminder rules create reviewable Follow-up tasks. They do not send emails automatically. Open the Follow-up or contract, review it, then click Send Reminder.
Run a reminder check to create follow-up tasks for anything overdue.
Mobile Mode
Quick access for tonight’s job: contact, location, setup, prep, payment, and event status.
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Event Calendar
See upcoming karaoke nights, recurring venue dates, contract status, payment status, and prep needs.
Event Prep
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CRM Tasks
Track calls, quotes, equipment follow-ups, signature reminders, deposits, balances, and venue tasks.
D & J's Karaoke HQ
See what needs attention across venues, equipment requests, quotes, contracts, signatures, and payments.
Manage venue setup links, photo uploads, booking requests, rebook follow-ups, and availability.
Business Dashboard
Manage venue contacts, karaoke and DJ service agreements, deposits, balances, contract previews, billing notes, and customer signing links. Digital signatures and signed-copy uploads are the next phase.
Required Training
Contract Managers must complete this course and pass the final checklist before they can access Contracts & Venues. After completion, Justin/admin approval is required.
Read each module, check it off, complete the final quiz, then submit training for approval. You will not be able to access Contracts & Venues until an admin approves your training.
Answer these before submitting training.
The Dashboard is the main page. Start there to see what needs attention: equipment requests, add-on approvals, quotes, signatures, deposits, balances, and upcoming events.
Create or select the venue/customer first, then create a rough booking. Do not send the final contract until equipment and quote steps are complete.
Use Ask Equipment Needs before the contract stage. The customer chooses equipment/add-ons from the inventory list. D & J gets notified when they submit.
Review the customer’s equipment choices, adjust pricing or terms if needed, then click Approve Add-ons & Move to Contract Stage.
After add-ons are approved, calculate the quote and send the quote email. The customer must approve the quote before the final contract can be sent.
Only send the final contract after the quote is approved. The customer signs digitally. After signing, use billing tools to track deposits, balances, reminders, and receipts.
Follow-ups are CRM tasks. Some are created automatically, but staff can also add tasks manually for calls, quotes, signatures, payments, event prep, and post-event follow-ups.
Use the Calendar to see upcoming karaoke nights and recurring dates. Open Event Prep to confirm equipment, timing, setup area, power, payment, and packing checklist.
Contract Managers can manage equipment/add-ons, cancellation policies, special terms, and balance due terms. They must not change admin-only settings, team users, or main business settings.
Use Print / Save PDF on contracts when you need a clean saved copy for records or printing.
Never send a final contract until equipment/add-ons are submitted, reviewed, quoted, and the quote is approved by the customer.
Help / How-To Guide
Step-by-step guide for admins and contract managers. Use this page when someone needs to add venues, create contracts, send signing links, track payments, or understand what each section does.
If you are helping D & J's Karaoke with contracts, your main page is Contracts & Venues. Start there first.
For karaoke and DJ services, equipment needs should be figured out before the final contract is sent. Use Ask Equipment Needs, wait for the venue/customer to submit their choices, then D & J gets notified. Review the selected equipment/add-ons, adjust pricing or terms if needed, and approve the add-ons. Only then should the final contract be sent for signature.
A Contract Manager can help with normal business work.
Tip: A contract cannot be saved until it has a venue selected.
Use this when a venue books multiple karaoke nights under one agreement.
Example:
Friday June 7, 2026
Friday June 14, 2026
Friday June 21, 2026
Friday June 28, 2026
When the listed recurring dates are finished, create a renewal.
Important: A renewal should be signed again because it covers new dates.
You can also use Copy Signing Link and send it manually by text, Messenger, or your own email.
For now, track payment details inside the contract fields and notes.
Future upgrade: deposit paid, balance paid, receipt emails, and payment reminders.
Admin Only
Add admins or contract managers for D & J's Karaoke HQ. Contract managers can manage venues, contracts, prices, billing notes, events, and contacts. Admins can manage settings and users.
Business settings
These fields appear on public signup pages and consent language.
D & J's Karaoke
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D & J's Karaoke Quote
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D & J's Karaoke
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D & J's Karaoke Contract
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D & J's Karaoke